Mechanics of Hearing, 2008
The
10th International Workshop on the Mechanics of Hearing
Keele University, July 27-31, 2008

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Instructions for submitting manuscripts 

[Deadlines: May 1, 2008 for preprints, July 27, 2008 for final manuscripts]

Background information

As with other conferences in this series, the oral and poster presentations will appear as manuscripts in a book. With the author's permission, we also intend to produce a CD-ROM or on-line archive of the actual presentations.

A complete set of preliminary bound manuscripts will be distributed to the delegates four weeks in advance of the conference. The final manuscript is due at the beginning of the conference and must be in camera-ready form; the only changes that will be permitted after this date are those deemed necessary by the editors*. 

* - All papers will be peer-reviewed by the workshop delegates, and the editors reserve the right to reject any papers that fail to meet the requirements of this process.

The proceedings of the conference will be published early in 2009 by World Scientific.
The book will have a trim size of 9.75" x 6.5", and will be accompanied by a CD-ROM. 

Formatting instructions

Manuscripts should be submitted electronically in either Microsoft Word or LaTex 2e formats.

The easiest way to format your manuscript is to download/extract and use one of the following zip files, which contain the most important instructions, a template and an example manuscript. [You will need an unzip program such as winzip (Windows) from www.winzip.com or gzip (Unix) (from www.gnu.org) to extract the relevant files.] :

Once the files are extracted, the simplest way to proceed is to insert/overwrite your own text into the example manuscript, and then save the manuscript with a new filename. Please use the first-author's surname as the basis of the filename (e.g. "CooperMoH1.doc").

Other instructions...

Language: English

Number of pages:

  • 6 for comprehensive and innovative, original presentations
  • 2 for abstracts of more preliminary works, or works with more tentative links with the main theme of the workshop.

Section headings:

For 6-page articles:

    Abstract (about 150 words),
    1. Introduction, 2. Methods, 3. Results, 4. Discussion, Acknowledgements, References

For 2-page abstracts:

    Abstract (about 50-100 words: can be omitted if the title is descriptive / self-explanatory),
    1. Summary (other section headings are not necessary), Acknowledgements, References

Symbols in Text:

If possible, superscripted or subscripted symbols appearing in sentences should be written as text, rather than as formula objects. (This ensures that the line spacing remains constant - otherwise, it is automatically increased to accommodate the superscripted or subscripted symbols).

Equations:

  • set mathematical symbols in italic type
  • number equations with arabic numerals in parentheses (1), (2), etc
  • place equation numbers flush with the right margin

References:

  • number and list the references in order of appearance in the text
  • cite using numbers placed in square brackets
    (e.g. "Is there a cochlear amplifier [1]?"
    or "Helmholtz et al. [2] showed that ... ")
  • adopt the style used by the journal Hearing Research; namely:
    1. Komeda, M., Raphael, Y., 1996. Gentamicin distribution in the basilar papilla: possible association with regenerated hair cell orientation. Hear. Res. 102, 81-89.
    2. Webster, D.B., Popper, A.N., Fay, R.R., 1992. Mammalian Auditory Pathway: Neuroanatomy. Springer, New York.
    3. Mills, J.H., Boettcher, F.A., Dubno, J.R., Schmiedt, R.A., 1996. Psychophysical and evoked response studies of aged subjects: masking by low noise. In: Axelsson, A., Borchgrevink, H., Hamernik, R., Hellstrom, P., Henderson, D., Salvi, R. (Eds.), Scientific Basis of Noise- Induced Hearing Loss. Thieme Medical Press, New York, pp. 181-192.

Guidelines for figures

There are very few set instructions for figures. The following is a list of recommendations.

HINT: Construct the figures with the following specifications and then import without reduction into the camera-ready document.

Arrangement of figures and legends:

  • embed the figures in the text
  • please don't place borders around the outside of a figure
  • arrange figures to leave the least amount of unoccupied space
  • figures can occupy the entire width of the printed page (~5" or 13cm)
  • legends can be placed below (normally when the figure width is greater than about 2/3 of the printed page width) or beside the figure
  • text can also be placed beside the figures (typically, when the figure width is less than about 2/3 of the printed page width)
  • suggested distance between figure and legend/text is 8 mm

Lettering:

  • 8 pt Arial (except for panel labels - see below)
  • 6 pt Arial for subscripts and superscripts
  • avoid boldface or italic type styles

Labeling of multi-panel figures:

  • panel labels in upper-case letters, i.e. A, B, C, etc
  • 11 pt Arial (no italic or boldface lettering; no parentheses or periods)
  • position inside the panels and unobtrusively

Line art:

  • line thickness: 0.5 pt (or about 0.2 mm)
  • avoid grayscale coding of lines and bars because their reproduction is poor
  • colour coding of lines in graphs can not be accepted - please use black & white with different types of dashed lines (or symbols) for clarity

Colour:

  • to reduce printing costs, the proceedings book will be printed entirely in black-and-white, so please avoid the use of colour in your manuscripts
  • for line-art or graphs - see line-art recommendations above.

Resolution:

  • for line art: 1200 dpi
  • for halftones (grayscale): minimum of 300 dpi (no lettering) up to 600 dpi when there is lettering

Useful links for information about preparing figures:

 

Submission instructions

Please only send PC files. Apologies to all Mac users, but Mac and PC files are not 100% compatible - we wish to keep the amount of time-consuming editing to a minimum.

Files required for submission:
  • Word format:
      Microsoft Word (*.doc), with graphics embedded in text
      In addition, please ALSO submit the graphics as EPS files
     
  • LaTeX 2e format:
      LaTeX source file (*.tex)
      dvi-file (*.dvi)
      referenced graphics files in EPS format

Manuscripts should be submitted electronically, as email attachments, to janet@mechanicsofhearing.com. Due to storage limitations on our mail-server, manuscripts requiring more than 20 MByte should be compressed for E-mailing. Use winzip for Windows or gzip for Unix systems.

Confirmation of receipt of the manuscript will be sent by E-mail within three working days. Should a confirmation have not been received within 10 days please notify us (see the contacts page for details).


We are grateful to the following organisations for financial support: 

www.mechanicsofhearing.com           Website last updated: June 23, 2008.         This page last updated: May 29, 2008 (NPC)